How to Identify Yourself on Phone Conversation
Always Identify yourself. In business situations, it is appropriate to answer the phone with your name and company: "Good morning, thank you for calling XYZ. This is Joan. How may I help you?"
If it's an internal call, and you know it, you can answer with your department and name: "Hello, this is WebDev, Jordan speaking. How can I help you today?" This will let your caller know they've reached the right person, and that you are ready to assist them. Keeping a friendly, personable tone will make the call much more pleasant for everybody.
In many office situations, there are guidelines for answering the phone that all employees must follow. Always project sincerity, no matter how silly the canned lines might seem—the customer will be able to tell the difference if you are enthusiastic, versus just reading the cue card: "Thanks for calling ChknLckn, the FngrLckn best!" will sound totally ridiculous if you don't say it with conviction!
If it's an internal call, and you know it, you can answer with your department and name: "Hello, this is WebDev, Jordan speaking. How can I help you today?" This will let your caller know they've reached the right person, and that you are ready to assist them. Keeping a friendly, personable tone will make the call much more pleasant for everybody.
In many office situations, there are guidelines for answering the phone that all employees must follow. Always project sincerity, no matter how silly the canned lines might seem—the customer will be able to tell the difference if you are enthusiastic, versus just reading the cue card: "Thanks for calling ChknLckn, the FngrLckn best!" will sound totally ridiculous if you don't say it with conviction!
